How to Screen Share on Microsoft Teams: A Simple Guide

Microsoft Teams is a popular collaboration tool that allows users to communicate and share information through video conferencing, instant messaging, and screen sharing. Screen sharing is an important feature that enables users to present presentations, collaborate on projects, and provide support remotely.

In this article, we will provide a comprehensive guide on how to screen share on Microsoft Teams. We will cover both the desktop and mobile versions of the application, so you can easily share your screen in any situation.

Step-by-Step Instructions for Desktop

1. **Join a meeting or start a video call.** You can screen share during a scheduled meeting or an impromptu video call.
2. **Click the “Share” icon.** This icon is located at the bottom of the meeting window, next to the “Mute” and “Video” buttons.
3. **Select what you want to share.** You can choose to share your entire screen, a specific window, or a specific application.
4. **Click “Share.”** Your screen will now be shared with the other participants in the meeting.

Step-by-Step Instructions for Mobile

1. **Join a meeting or start a video call.** Similar to the desktop version, you can screen share in both meetings and video calls.
2. **Tap the “More” icon.** This icon is located at the bottom of the meeting window, represented by three dots.
3. **Select “Share.”** A menu will appear with options for sharing your screen.
4. **Choose what you want to share.** As on the desktop, you can select your entire screen, a specific window, or an application.
5. **Tap “Start Sharing.”** Your screen will be shared with the other participants in the meeting.

Additional Tips

* **Use annotations to highlight important points.** Microsoft Teams allows you to annotate your shared screen with pens, highlighters, and other tools. This can help you draw attention to specific areas or ideas.
* **Control who can see your screen.** By default, everyone in the meeting will be able to see your shared screen. However, you can restrict who has access by clicking the “Sharing Options” button and selecting “Only me” or “Specific people.”
* **Stop sharing your screen.** When you are finished sharing your screen, click the “Stop Sharing” button in the meeting controls.

Conclusion

Screen sharing is a powerful feature in Microsoft Teams that can enhance collaboration and communication. By following the steps outlined in this guide, you can easily share your screen and engage your audience during meetings and presentations. With its user-friendly interface and intuitive controls, Microsoft Teams makes screen sharing a seamless and productive experience.

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